Burnaby Tennis
Club
Board of
Directors Meeting
Wednesday, June
16, 2010
Present
Larry
Melnyk - President Geoff
Lakeman - Vice-President
Sharon
Brodie - Secretary Nelson
Lu - Treasurer
Rick
Keffer - Membership Rosemary
Riley - Junior Development
Hazel
Padula - Ladies League
Susan
Youde - Social Director
Absent
Graham
Youde - Operations David Pel
- Director at Large
Louie
Bortolazzo - Men's League
Larry
asked the Board to adopt the minutes of the May 19, 2010 Board Meeting.
CARRIED
Office Manager's Report
- as attached
Regarding
Rae's inquiry about whether there will be any changes to the fees for play and
play members, or to the price of holding a booking card, the Board will discuss
later in the meeting.
Rae
reported that the Club has received the $330 from the City for the Prov.
Tournament. Nelson mentioned to Rae that
he needs all invoices relating to repair of the bubble, including restoration,
lights repair and gutting of bubble, and reactivation of the heating system.
Head Pro's Report
- as attached
The
Burnaby Open is just ahead, from June 25 - July 4. Glenn mentioned he needs a truck to transport
the umpire's chairs from Hollyburn to Burnaby.
Larry and Louie volunteered to help.
Signage
and brackets for courtside need to be brought out from storage. Rae will order up to two squeegies for the
Club. The Edge Catering is in place for
the tournament. They also do the catering
for the Stanley Park Open.
The kids
summer tennis camps are set up. They
will be held every other week, from 9 - 12 am, Monday to Thursdays, and Friday
if needed because of rain. There are 3
sessions, max 25 kids/week.
The
Board asked Glenn to prepare programs for the membership in the Fall, to begin
in September.
The
Board discussed with Glenn the issue of non-members coaching on the BTC
courts. Glenn remarked that it was too
hard to enforce banning them, at this time.
Membership Director
Rick
said there were 87 responses to the survey done by email, approximately 30% replied.
Some of the respondents also made comments and Rick will complile these
and put some common questions with answers onto the web-site in the
future. He also talked to someone at the
Burnaby Now and will get advertising about the Burnaby Open into the paper, and
perhaps a mention of our Club later in the summer. Rick as well mentioned that he is in favor of
the 'set bubble fund', and would like monthly funds added to the fund as
determined viable by the Club.
Gigasports has year round monthly billing, and Rick is looking into
lessening the Club's summer costs, due to our not using the system from May -
end of September.
The
Board discussed the issue of how to increase the membership base, ie with more
advertising, and/or incentives.
MOTION:
That the BTC waives the initiation fee for new members who join during
the Burnaby Open and pay in full.
CARRIED
President's Report
Larry
spoke about his concerns that the Board has to get involved in day to day
business of the Club, whereas he hopes to have the Board primarily planning the
direction of the Club. The office should
be organized so that any individual could run things because of the organized
office procedures and systems in place, so that if Rae were away or ill, the
office business would still run smoothly.
More written procedures and always a paper trail in place in the Office.
As well,
Larry told the Board that 5 signs are being made to tell the Public about Club
rules, and priority, and these signs will come down in the winter.
Rosemary
is finishing the rules chart for inside the bubble. The Office Clerk will make the more permanent
one.
Larry
commented that the Bubble down costs are lower this year, primarily due to it
coming down all in one day, and Farley Group's efficiency.
Vice-President
Geoff
talked to someone at the same company that put in the Club's card - lock
system, and is getting a quote on a keypunch pad at the bubble door. Also, Geoff will talk to other Clubs
regarding what they are doing about increasing their membership base.
Social Director
Susan
remarked that she spoke to someone at the Delta Open , at Sunshine Hills Club,
who said that the membership there paid for their court resurfacing. We at Burnaby were fortunate to have the City
pay for ours.
Treasurer
Nelson
went over the Comparative Income Statement, that is attached. He notes that income is up $20,000 due to
repair bills being lower, the bubble up and down costs are less, and the milder
winter has resulted in less gas costs.
HST is
to be added onto the membership form for September.
MOTION:
That the BTC Pay and Play members and BTC guest fees be increased in
line with other Clubs, to start in September, in principle.
CARRIED
Men's League
League
is finished for the year. Results are as
follows.
B1 Blue finished 5th out of 5 teams.
B1 Red finished 1st out of 5 teams.
C1 Blue finished 2nd out of 5 teams.
C2 Red finished 4th out of 5 teams.
Ladies League
2 Day finished 9th out of 12 teams.
2 Night still not complete.
Other Business
The
Board discussed sprucing up the Office area.
A general plan to liven, or make the Office a little more
inviting/welcoming was thought to be needed.
Larry will talk to Rae. Also
Geoff will look into the Office computers getting cleaned out.
The
Board discussed its plan to have more junior programs at the BTC. The Board would like Glenn to prepare for
September an after school tennis class once per week. He will organize with Rae the signage and
appropriate advertising around the area and around the Club.
Next
meeting will be July 21st, 2010.